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Goals and expectations for the head of the institution

AGREEMENT

ON THE STATE GOALS AND EXPECTATIONS FOR THE HEAD OF THE STATE DATA AGENCY (STATISTICS LITHUANIA)

2 February 2024
Vilnius

I. ROLE AND ACTION LINES OF THE AGENCY

Role, activities and functions of the Agency are indicated in a concise form.

The State Data Agency is an institution of the Government of the Republic of Lithuania that participates in the formation of state policy in the field of official statistics management assigned to the Minister of Finance and in the field of state data governance assigned to the Minister of the Economy and Innovation, implementing this policy and coordinating the production of official statistics in accordance with the provisions of Part I of the Official Statistics Program, and state data processing – in line with the State Data Governance Program. The State Data Agency is the manager and processor of the State Data Governance Information System, which is intended to implement the objectives set out in Part 1 of Article 21 of the Law on Official Statistics and State Data Governance of the Republic of Lithuania.

The State Data Agency shall perform the following functions:

  1. prepare and submit Part I of the Official Statistics Program and implementation report thereof to the Minister of Finance for approval, and the State Data Governance Program and implementation report thereof to the Minister of the Economy and Innovation;
  2. conduct statistical surveys, provide conclusions on statistical surveys prepared by other institutions managing official statistics, carried out in accordance with the provisions set down in Part I of the Official Statistics Program, statistical forms, lists of statistical indicators and methodology drafts;
  3. for the purposes of official statistics, determine the type of economic activity carried out by the statistical monitoring unit, the institutional sector and the form of ownership, which are not considered statistical data;
  4. coordinate the activities of other institutions managing official statistics in the preparation of European statistics specified in the European Statistical Programme, and implementing the provisions of Part I of the Official Statistics Program and ensuring compliance with the principles of official statistics organization, provide recommendations for their implementation;
  5. manage and process the state data contained in the State Data Governance Information System in accordance with the Law on Official Statistics and State Data Governance of the Republic of Lithuania, the provisions of the State Data Governance Information System and other legal acts regulating the management of official statistics, state data governance, management and processing. Statistical data contained in the State Data Governance Information System, intended only for the purposes of official statistics, is exclusively managed in accordance with Regulation (EC) No. 223/2009, Regulation (EU) 2016/679, the Law on Official Statistics and State Data Governance of the Republic of Lithuania and other legal acts regulating the management of official statistics, and the provisions of the State Data Governance Information System;
  6. combine, analyze or otherwise process, summarize state data, provide them to the users of state data, as well as for the purposes set forth in Part 1 of Article 21 of the Law on Official Statistics and State Data Governance of the Republic of Lithuania and/or disseminate information prepared on the basis of state data, perform other state data processing actions;
  7. coordinate the processing of state data in accordance with the State Data Governance Program;
  8. implement the State Data Governance Program;
  9. approve and publish on the Official Statistics Portal descriptions of the procedures of works of the State Data Governance Program;
  10. make it possible to use additional information technology solutions of the State Data Governance Information System, which are related to depersonalization and opening of data;
  11. compile and publish datasets for reuse on the Lithuanian Open Data Portal in accordance with the procedure established in the Law on the Right to Obtain Information and Data Reuse of the Republic of Lithuania;
  12. administer the State Data Management Platform, organize and coordinate its use;
  13. perform other functions specified in the Regulations of the State Data Agency and other legal acts regulating the management of official statistics, state data governance, management and processing.

II. STATE EXPECTATIONS AND GOALS TO BE ACHIEVED IN THE AGENCY

State strategic expectations for the Agency in the long-term perspective, justification of goals the Agency will create value for society, priority areas for action.

Mission of the State Data Agency – to develop products that help to make right decisions.

Vision of the State Data Agency – we are No. 1 data science practitioners in Europe.

Draft State Data Agency Activity Strategy 2024–2026 identifies the following operational priorities:

  1. to increase the amount of relevant statistical information provided to users and the efficiency of its production, create conditions to meet the legitimate needs of state data users;
  2. to improve inter-institutional cooperation on the issues of using state data;
  3. to use population, business and other data in the State Data Governance Information System, collected in various state and departmental registers and in information systems of state and municipal authorities, institutions, companies, state, etc.;
  4. to create opportunities for state authorities and institutions to use state data in solving various tasks and making decisions;
  5. to ensure flexible and, at the same time, safe and transparent use of state data;
  6. to ensure the dissemination of statistical indicators necessary for monitoring the implementation of the 2030 Agenda for Sustainable Development of the United Nations, published on the Official Statistics Portal, to update statistical indicators;
  7. to ensure readiness to cochair the Council of the European Union in 2027;
  8. to strengthen the role of coordinator for the preparation of official statistics;
  9. to organize the management, planning and distribution of human and technological resources in a harmonious manner.

III. OBJECTIVES BY FIELD OF ACTIVITY

Objective of the term (2019-2024): To ensure that all the work provided for in the Activity Strategy 2024 is completed on time and the results expected are achieved.
Indicator(s) Indicator valueTerm  
Official statistics expanded with new and more detailed statistical indicators of short-term services, companies, scientific research activities, use of information technologies, innovations, international trade, agricultural companies (enterprises), crop production, and energy.Implemented2024
Duration of preparation and publication of annual statistical information on OSP reduced by an average of 5 days per year.134 days (from 150 days in 2019)2024
Duration of preparation and publication of quarterly statistical information on OSP reduced by an average of 1 day per year.  54 days (from 59 days in 2019)2024

The Statistical Register of Economic Entities modernized by transferring it to the SDM platform, and expanded.

Implemented2024
By expanding the use of state and other data and optimizing the research sample, the burden of statistical reporting reduced.1 per cent2024

Statistical information production process reorganized: new data processing technologies and methods applied.

Implemented 2024
Analytical Competence Center established.Implemented2024
Calculation models of quarterly national accounts indicators improved by expanding with new data sources.Implemented2024
In order to strengthen coordination of the organization of official statistics, experience dissemination seminars/workshops for other institutions producing official statistics organized. At least 3 2024

 

Objective of the term: To ensure that all the work of the State Data Agency laid down in Part I of the Official Statistics Program 2024 and in the State Data Governance Program are completed on time.
Indicator(s) Indicator valueTerm  
All statistical work by the terms set in Part I of the Official Statistics Programme completed.Implemented2024
All statistical work laid down in the State Data Governance Program completed.Implemented2024

 

Objective of the term: To ensure the implementation of the plan 2024 of the project "Integration of State Information Resources into the Data Lake" under the Plan "New Generation Lithuania".
Indicator(s) Indicator valueTerm  
Interim commitments of the project fulfilled.at least 210 integrations2024

 

Objective of the term: To ensure the implementation of the Data Management Act.
Indicator(s) Indicator valueTerm  
To organize the transfer of protected category data metadata to the European Register for Protected Data held by the Public Sector of the European Open Data Portal.Implemented

2024

To organize the provision of services to the competent institution assigned in the Data Management Act.Implemented2024

IV. OPERATIONAL SUSTAINABILITY OBJECTIVES

Objective of the term: To organize the development of state data ontologies.
Indicator(s)Indicator valueTerm  
The State Data Agency’s leadership in the topic of the state data architecture ensured: a maturity and quality assessment model of inventoried state data developed, and proposals to the institutions that formulate and implement policies in the field of state data governance made.Implemented2024
Common understanding of data ontologies at the institutional level formed.Implemented2024
Assessment of semantic compatibility and integrity and interoperability of the metadata of the state information resources being inventoried carried out.Implemented2024
Pilot data ontology of the selected area in SDGIS implemented.Implemented2024
Sustainable organization ensuring cyber security created, necessary competencies attracted: vision of strengthening privacy and security refined, the CIO (Chief Information Officer) Institute in SDA created, data flow monitoring and control system created.Implemented2024

 

Objective of the term: To increase the reuse of public sector data.
Indicator(s)Indicator valueTerm  
Permits to reuse health data issued. Plan to expand marketing tools for health reuse developed and is being implemented.At least 10 permits2024
Sandboxes to solve data analytics tasks of other institutions created.At least 20 sandboxes 2024
To centrally open all EU-regulated high-value data sets on the Lithuanian Open Data Portal.Implemented2024
Provision of SDA public and administrative services automated.Implemented2024

 

Objective of the term: To increase data culture in the country.
Indicator(s)Indicator valueTerm  
To organize events for heads of state and municipal authorities, encouraging the use of data in decision-making and strengthening their confidence.At least 2 events2024
To create data engineering, programming and analytics training platform in SDGIS for strengthening the analytics competencies of other institutions.Implemented2024
To publish information about data acquisition and use flows in order to increase the transparency of data governance and public trust.Implemented2024
To establish the process of state data quality assessment and dissemination of quality parameters.Implemented2024

V. RISK MANAGEMENT

External and/or internal factors that may affect the institution seeking to implement its purpose and achieve the goals and results set in the Agreement, as well as actions that will be used to manage operational risks.

Risks and actions aimed at managing operational risks are integrated into the Agency's annual operational plan. In 2024, 10 main operational risks have been identified, and actions of a continuous or one-off nature have been foreseen:

  1. Reduced public trust in the State Data Agency (hereinafter referred to as the “Agency”) and its services. Actions:
    1.1. To strengthen the Agency's cyber resilience by expanding human resources, implementing additional technical cyber security measures, modernizing the IT infrastructure;
    1.2. To Implement data marketing measures;
    1.3. To prepare to publish quality characteristics of sample survey indicators to users.
  2. Users’ needs are not satisfied. Actions:
    2.1. To regularly assess the need for official statistics;
    2.2. To perform the analysis of effectiveness of the visualization tools applied and, taking into account its results, reorganize presentation of the product to users;
    2.3. To expand the use of private data for statistical purposes;
    2.4. To organize the transfer of statistical surveys to the SDG IS data management platform subsystem.
  3. Unimplemented works set in Part I of the Official Statistics Program due to non-receipt of data from administrative and other external sources. Actions:
    3.1. To develop analytical competencies in statistical divisions and public sector;
    3.2. To educate the public by implementing data and statistical literacy measures;
    3.3. To expand the use of private data for statistical purposes;
    3.4. To provide alternative ways (models) for preparing results.
  4. Impaired provision of SDG works and services due to insufficient capacity. Action:
    4.1. To provide alternative ways (models) for preparing results.
  5. Unavailable or disrupted Palantir Foundry service. Actions:
    5.1. To prepare technical and organizational feasibility study for risk management;
    5.2. In line with the results of the study, to provide a temporary solution;
    5.3. To expand the functionality of the Official Statistics Portal.
  6. The State Data Center service is not available. Action:
    6.1. To perform the analysis of the system recovery plan drawn up by ISDC (the Information Society Development Committee) and to develop an action plan for the State Data Agency to ensure system recovery.
  7. Destroyed, damaged or changed electronic information, the process of preparing statistical information of the Agency disrupted. Actions:
    7.1. To carry out an attempt to restore electronic information of the SDGIS Official Statistics subsystem from backup copies of electronic information;
    7.2. To monitor disk memory filling and ensure availability of disk space;
    7.3. To carry out analysis of IT incidents and take preventive actions;
    7.4. To increase the level of competence of IT employees by organizing qualification upgrading;
    7.5. To implement additional technical measures for protection against increasing cyber attacks;
    7.6. To organize the transfer of statistical surveys to the SDG IS data management platform subsystem according to the approved plan;
    7.7. To prepare and implement a calendar plan for updating the system software in the Agency for the years 2024-2028;
    7.8. To implement software tools for testing employees' resistance to social engineering.
  8. Obtaining and timely production of high-quality statistical information is not ensured. Actions:
    8.1. To improve the quality of statistical forms/lists of statistical indicators;
    8.2. To develop analytical competencies in statistical divisions and public sector;
    8.3. To expand telephone surveys of residents;
    8.4. To implement new data sources and, taking into account technical progress, means for collecting consumer price statistical data;
    8.5. To modernize e-services for receiving and processing population statistical data;
    8.6. To record respondents' complaints about e. Statistics, and immediately inform the IT Technology Division about them;
    8.7. To prepare and approve an operation continuity plan (in the event of an emergency) and an operation recovery plan (in the event of the aforementioned situation).
  9. Property, data and documents destroyed, damaged, the employees’ health disturbed. Actions:
    9.1. To monitor the condition of fire-fighting equipment, premises, pipelines and the roof, record the observed faults in the logbook, and inform the State Enterprise Turto bankas about them;
    9.2. At least once a year, to instruct employees on how to behave in emergency situations, to organize exercises;
    9.3. To prepare and approve a, operation continuity plan (in the event of an emergency) and an operation recovery plan (in the event of the aforementioned situation).
  10. Scheduled works in the divisions failed to be completed on time and with high quality. Actions:
    10.1. To create conditions for at least 4 students to do internships in the Agency;
    10.2. To organize meetings with third- to fourth-year students of relevant specialties in order to encourage them to get a job at the Agency;
    10.3. To cooperate with the university(s) and provide Master's thesis topics relevant for SDA, promoting student involvement;
    10.4. To prepare detailed workflow descriptions as needed –  desk books;
    10.5. To prepare 20 calendars of statistical survey (work) processes;
    10.6. According to the work plan for the transition from SAS to R, to rewrite statistical survey programs;
    10.7. Applying the LEAN Methodology, to perform statistical survey (work) process analysis and make suggestions for their optimization.

Last updated: 21-03-2024